How To Recall An Email In Outlook

How To Recall An Email In Outlook

To recall an email in Outlook, follow these steps:

  1. Go to the Sent Items folder and locate the email you wish to recall.
  2. Double-click the email to open it in a new window.
  3. Click the Message tab.
  4. In the Move group, click Recall This Message.
  5. Select the appropriate option:
    • Delete unread copies of this message: This option will delete the email from the recipient’s inbox if they have not yet opened it.
    • Delete unread copies and replace with a new message: This option will delete the email from the recipient’s inbox and replace it with a new message.
  6. Click OK.

If you receive a message that says “The message was not recalled successfully,” it is likely because the recipient has already opened the email.

Here are some additional tips for recalling an email in Outlook:

  • You can only recall emails that have been sent to recipients within your organization.
  • You cannot recall emails that have been encrypted.
  • You cannot recall emails that have been forwarded.
  • If you are unsure whether or not you can recall an email, it is best to err on the side of caution and not recall it.

I hope this helps!

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How to recall an email in Outlook: FAQ

Q: What is the recall feature in Outlook?

The recall feature in Outlook allows you to recall a sent email before it is read by the recipient. This can be useful if you make a mistake in the email or if you send the email to the wrong person.

Q: Who can use the recall feature?

Only the sender of an email can recall it. The recipient of an email cannot recall it.

Q: What are the requirements for using the recall feature?

To use the recall feature, you must be using the following:

  • Outlook 2003 or later
  • An Exchange Server account

Q: How do I recall an email in Outlook?

To recall an email in Outlook, follow these steps:

  1. Open the Sent Items folder.
  2. Double-click the email that you want to recall.
  3. Click the File tab.
  4. Click Info.
  5. Click Message Resend and Recall.
  6. Click Recall This Message.
  7. Select the options for recalling the message.
  8. Click OK.

Q: What happens if the recipient has already read the email?

If the recipient has already read the email, you will not be able to recall it. However, you can send the recipient a replacement email.

Q: What are some tips for using the recall feature?

Here are some tips for using the recall feature:

  • Recall the email as soon as possible after sending it. The sooner you recall the email, the more likely it is that the recipient will not have read it yet.
  • If you are recalling an email to multiple recipients, select the option to tell Outlook if the recall was successful for each recipient. This will help you to ensure that the email was successfully recalled for everyone.
  • If you are recalling a large email, be aware that it may take some time for Outlook to recall the email.

I hope this helps!